Business Manager - Wood River Community YMCA - Ketchum, Idaho

Location: Ketchum, Idaho
Date Posted: 10-06-2017
At the Wood River Community YMCA, we know that lasting personal and social change comes about when we all work together. That’s why at the Y, strengthening community is our cause. Every day, we work side-by-side with our neighbors to make sure that everyone, regardless of age, income or background, has the opportunity to learn, grow and thrive.

Join our team in beautiful Ketchum, Idaho. Our staff plays a
 vital role in our mission to “build strong kids, strong families, and strong communities. 
Business Manager 
Under the supervision of the CEO, the Business Manager is responsible for all aspects of the business and office functions of the Y. The manager is responsible for leading and/or managing the operating functions to include: accounting, human resources, safety, budgeting, technology and administrative support for the Executive Director/CEO.
  • Must be a Cause-Driven Leader (focused on the mission and service to others)
  • Must have strong interpersonal, human relations and customer service skills. 
  • Must have strong listening skills, coaching, and an ability to put people and relationships first.
  • Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
  • Must be able to work autonomously within the Y’s core values of Caring, Honesty, Respect and Responsibility.
  • An understanding of the business transaction cycles: 1) point of sale to final collection, 2) purchase requisition to vendor payment, 3) employment hiring through payroll.
  • Must have excellent written and oral communication skills.
  • Must have effective conflict resolution skills and ability to maintain confidentiality.
  • Ability to respond to safety and emergency situations.
  • Demonstrated skills in planning, time management, flexibility, organization and independent work proficiency.
  • Excellent personal computer skills and experience with standard business software.
  • Ability to develop and use spreadsheets and standard systems at an intermediate level.
  • Bachelor’s degree in related field preferred or equivalent.
  • Experience with the Y or other not-for-profit organization preferred.
  • Ability to attend trainings and meetings as required even if scheduled outside normal working or regular scheduled hours.
  • Current CPR/AED certification or ability to become certified within first 60 days.
Essential Functions: 
  • Acts as primary liaison with the Treasure Valley YMCA (contracted support) for reporting of financial statements and budgets.
  • Oversees purchasing activities and general ledger account coding of invoices.
  • Reconciles the end of shift reports to daily reports and deposits in Daxko software.
  • Makes daily bank deposits and identifies errors and takes the appropriate corrective action.
  • Identifies, documents and reports any collection problems, discrepancies, or other irregularities discovered that impact business operations. 
  • Works with directors to provide additional training as deemed appropriate.
Budget/Fund Development
  • Helps lead the development and preparation of Y’s annual budget.
  • Completes and monitors the Y administrative department budget.
  • Monitors association expenses and revenue at the request of the Executive Director. 
  • Completes annual financial report to Y-USA.
  • Works with the Treasure Valley YMCA (contracted support) to complete and submit the Y’s form 990.
  • Ensures fundraising receivables have high collection rate. 
Human Resources
  • Acts as primary liaison with Treasure Valley YMCA (contracted support) for hiring, training, supervision, and termination of staff.
  • Reviews accuracy and completeness of new hires and completes necessary payroll forms.
  • Trains and guides directors on proper procedures and guidelines.
  • Acts as staff liaison for liability insurance, medical insurance, Y-USA and other insurance providers.
  • Maintains risk management information (workers compensation & incident reports).
  • Acts as primary liaison with IT independent contractor.
  • Maintains technology and network.
  • Oversight of telecommunications (all data and phone lines), postage and copier machines, including troubleshooting and contracts.
  • Runs various reports needed for business decisions.
  • Maintains documentation for contracts and third party funding sources.
  • Provides information and administrative support to Executive Director/CEO as needed. All other duties as assigned by the Executive Director/CEO.
  • Actively participates in annual fundraising efforts.
  • Completes regularly scheduled MOD (Manager on Duty) shifts and attends leadership meetings.
Work Conditions and Physical Demands:
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Ability to thrive in an environment with the unique challenges of a non-profit community service organization.
  • Ability to work in excess of a 40-hour week with irregular work hours.
  • Visual and auditory ability to respond to critical incidents and physical ability to act swiftly in emergency situations.
  • Ability to stand or sit while maintaining alertness for several hours at a time.
  • Ability to walk, stand and sit for periods of time.
  • Position may require bending, leaning, kneeling.
  • Ability to speak concisely and effectively communicate needs.
  • Must be able to lift and carry food and supplies weighing up to 25 pounds.
  • Long periods of viewing data on a computer and/or on paper.
Benefits: health, dental, life coverage, 8% retirement (5% Y, 3% staff contribution), generous PTO schedule
Salary $50,000-60,000
Open Until Filled
Alli Miles
Human Resources Recruiting Director
1177 W. State St., Boise, ID 83702
(P) 208 344 5501 ext 209
(E) (W)
The Y: We're for youth development, healthy living and social responsibility.

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